Author Agreement & Privacy Policy

The Sustain Impact – Journal of Sustainable Innovation and Impact
Last Updated: 22/02/2025

  1. Introduction
    This Privacy Policy & Author Agreement (“Agreement”) governs the collection, use, and processing of personal data and submissions by authors (“Authors”) to The Sustain Impact’s Journal of Sustainable Innovation and Impact (“Journal”). By registering as an Author and submitting a manuscript, you acknowledge and agree to the terms outlined herein.
  2. Compliance with Laws
    This Agreement complies with the General Data Protection Regulation (EU) 2016/679 (GDPR), Portuguese Data Protection Laws (Law No. 58/2019), the EU Copyright Directive (Directive (EU) 2019/790), and all relevant European Union (EU) regulations regarding privacy, copyright, and intellectual property.
  3. Data Collection & Usage
    Upon registering as an Author, we collect the following personal data for verification, communication, and processing purposes:
  • Mandatory Information: Full name, email address, institutional affiliation, country of residence, and ORCID ID.
  • Optional Information: Professional website, phone number, date of birth.
  • Submission Data: Manuscripts, abstracts, supporting materials, and metadata.
  • Technical Information: IP address, browser type, and usage logs for security and analytics.
    Your data is processed only for submission, peer review, publication, and communication purposes. It will not be shared with third parties without your explicit consent, except where required by law.
  1. User Roles & Responsibilities

4.1 Author Responsibilities
Authors must:

  • Ensure all submitted work is original and does not infringe upon third-party rights.
  • Acknowledge all co-authors and contributors.
  • Disclose any conflicts of interest.
  • Comply with ethical publishing standards, including plagiarism and research integrity.
  • Obtain necessary permissions for copyrighted materials used in their submissions.

4.2 Journal’s Rights & Responsibilities
The Journal:

  • Reserves the right to reject submissions that do not meet editorial standards.
  • Conducts a double-blind peer review process to ensure quality and integrity.
  • Will process personal data only for the intended purpose and secure it in compliance with GDPR.
  • Reserves the right to remove published works if ethical violations are discovered post-publication.
  1. Copyright & Licensing
    Authors retain copyright of their work but grant the Journal first publishing rights.
    All published works will be licensed under a Creative Commons Attribution License (CC BY 4.0), allowing others to share with proper attribution.
    Authors may share preprints or postprints in institutional repositories with acknowledgment of initial publication in the Journal.
    The Journal reserves the right to archive and distribute the published works through indexing services, repositories, and partner institutions.
  2. Plagiarism & Misconduct Policy
    The Journal follows a strict anti-plagiarism policy and employs plagiarism detection software.
    Any detected academic misconduct, data fabrication, or unethical research will result in immediate rejection and potential blacklisting of the Author.
    Authors are responsible for ensuring compliance with research ethics and obtaining necessary approvals for human or animal research studies.
  3. Submission Withdrawal & Revisions
    Authors may withdraw a submission before the peer review process by written request.
    Revisions requested by reviewers must be submitted within the specified deadline.
    Final publication decisions rest solely with the Journal’s editorial board.
    If a published article is later found to violate ethical guidelines, the Journal reserves the right to retract it and issue a statement of retraction.
  4. Publication Fees (Article Processing Charges – APC)
    No submission fees are required.
    An Article Processing Charge (APC) applies to accepted papers.
    APC waivers may be available for authors from low-income countries or under special circumstances.
    Payment of APC does not influence editorial decisions, and all articles undergo the standard peer review process.
  5. Data Protection & Security
    We employ industry-standard security measures to protect your data. You have the right to:
  • Request access to, correction of, or deletion of your personal data.
  • Restrict processing or object to data usage under GDPR.
  • Lodge complaints with the Portuguese Data Protection Authority (CNPD) if concerns arise.
  • Withdraw consent for data processing at any time, though this may affect your ability to publish with the Journal.
  1. Agreement Acceptance & Amendments
    By registering as an Author and submitting a manuscript, you confirm:
  • You have read, understood, and agreed to this Agreement.
  • You consent to data collection and processing as described.
    The Journal reserves the right to amend this Agreement. Updates will be communicated via email and posted on the website.
    Continued use of the Journal’s services after updates constitutes acceptance of the revised Agreement.
  1. Contact Information
    For inquiries regarding this Agreement, please contact:
    Email: submissions@thesustainimpact.com
    Website: www.thesustainimpact.com
    Address: Rua Do Barão De Monte Pedral, 5, Lisboa, Portugal
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